Overview of Stream (on SharePoint) - Microsoft Stream (2023)

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Stream (on SharePoint) is an intelligent enterprise video experience that is part of Microsoft 365. It empowers you to record, upload, discover, share, and manage video just as you would any other file. Video is like any other document. It seamlessly integrates with apps across Microsoft 365, so you get the same experience no matter where you add or engage with video content.

Overview of Stream (on SharePoint) - Microsoft Stream (1)

Just upload videos to the same places in Microsoft 365 where you work with other files. In those same places, you get enterprise video capabilities combined with what the Microsoft 365 file platform built on SharePoint offers.

(Video) How to use Microsoft Stream | Tutorial

Stream (on SharePoint) is uploading and using video files directly stored in SharePoint, Teams, and OneDrive

Stream (Classic) is using video files stored on the retiring microsoftstream.com service

Stream (on SharePoint) replaces Stream (Classic), which is being retired. If you're a new customer, you should use Stream (on SharePoint) to avoid the need to migrate your videos in CY2023. If you're an existing customer using Stream (Classic), you should start your change over plan now. See our Stream (on SharePoint) adoption guide and migration strategies guide for ideas to get started.

Overview of Stream

Ignite session - October 2022 - What's possible today from Stream & roadmap

(Video) How to use the New Microsoft Stream

For more information about Stream (on SharePoint)...

A new approach to enterprise video

Stream (on SharePoint) isa rethinking of the traditional approach to enterprise video.Historically, video was technically difficult to deliver at scale, so specialized vendors developed standalone services that managed, stored, and played video from their own specialized silos. Stream (Classic) was the same. It was on the same network, but isolated from the rest of the Microsoft 365 collaborative experiences. Being off to the side, video has been a challenge for most customers to integrate into normal workflows. With a standalone service you can embed and link videos into other experiences, but these independent video products like Stream (Classic) still suffer from low usage, low awareness, and are typically the domain of experts. Stream (Classic) had no connection to the rest of Microsoft 365 other than embed codes and links. Videos weren’t managed the same way as other content, and the services that help with governance and compliance that are available in Microsoft 365 didn’t apply to Stream (Classic).

Stream (Classic) not connected to Microsoft 365

Stream (Classic)
Traditional enterprise video approach
Microsoft 365
Collaborative apps & services
Overview of Stream (on SharePoint) - Microsoft Stream (2)Embeds
Overview of Stream (on SharePoint) - Microsoft Stream (3)
UXUX (sharing, commenting)
Data processing & managementMicrosoft Search, Intelligence
Data processing & management
(No connection)Information governance
(legal hold, eDiscovery, retention, etc.)
Permissions, File Life Cycle, APIs
Stream storageOneDrive & SharePoint storage
MP4, MP3, ... filesDOC, PPT, XLS, PDF, ... files

But now, we're changing that paradigm and making Stream - and enterprise video - an integral part of Microsoft 365. Stream (on SharePoint) is built on the same storage platform that all other content types use. Videos are now stored in SharePoint, Teams, and OneDrive just like your documents, presentations, and spreadsheets. Stream offers the same familiar experiences for sharing, searching, and commenting as the other apps in Microsoft 365.To enable this, we invested deeply in the video playback experience directly from the SharePoint platform, which powers it all. Videos start up quickly and play reliably without a separate dedicated video service.

Microsoft 365
Collaborative apps & services
Overview of Stream (on SharePoint) - Microsoft Stream (4)
UX (sharing, commenting)
Microsoft Search, Intelligence
Data processing & management
Information governance
(legal hold, eDiscovery, retention, etc.)
Permissions, File Life Cycle, APIs
OneDrive & SharePoint storage
DOC, PPT, XLS, PDF, MP4, MP3, ... files

For admins this means you no longer have to deploy and manage a special solution for videos that works differently from the rest of your infrastructure. Because all videos are now regular files in SharePoint, the services and tools built to work with SharePoint and OneDrive now work with video. You get all the core management capabilities that other file types in Microsoft 365 have, such as archiving and versions, eDiscovery, Legal Hold, Retention policies, audit logs, permissions and file life cycle, APIs, and analytics.

Why no "single" video portal?

The idea of a "single" video portal for your whole organization wasn't driven out of user need, it was driven out of how enterprise video technology has worked in years past. Videos had to be in a single portal because that was the only way to ensure that they'd play back at scale. However, when we talk to enterprise and education users and understand their past actions in Stream (Classic), it shows that they didn't need a portal dedicated to a single content type. They found more use in bringing videos into other locations where viewers were already visiting. Videos were woven into organization's intranet, news articles, lessons, posts, notebooks, wikis, sites, pages, and portals mixed with text, images, files, and video. These experiences where people watched videos the most were purpose built branded experiences. A portal limited to just video doesn't meet that need.

(Video) New Microsoft Stream (on SharePoint) Organizational Structure

For example, if you look at the aggregate telemetry from Stream (Classic) over the last few years, it shows that people weren't visiting the portal to explore videos. Content owners were just using Stream (Classic) as a hosting experience.

  • 83% of page views in Stream (Classic) came from direct links to a video or embedding videos into other locations outside of Stream (Classic)
  • 12% of page views were to group, channel, and other pages in Stream (Classic)
  • 5% of page views were directly to the home page of the classic stream portal

So, with a few exceptions, the single portal idea doesn’t really work. Instead, people are embedding videos where potential viewers already go and sharing the videos just like files.

With the Stream (on SharePoint), there's no longer a special place you must put videos. Users do what comes naturally and don’t have to be taught. They can just upload or create new videos like they would any other file, directly in SharePoint, Teams, OneDrive, Office, and, Yammer.

But because Stream (on SharePoint) is built on SharePoint, in addition to direct links to videos, you can setup destinations for people to watch videos inside your intranet with pages, sites, and portals. Create places just for videos on a specific topics or mix video with all your other content you need people to see.

Flexible video organization

There are many ways that people use and organize videos within their organization. Below is a rough guide to help you understand where you store your files when you're using Stream (on SharePoint).

(Video) The NEW Microsoft Stream | Tips and Tricks for the 2.0 release

Common use #1:
Small scale sharing
Common use #2:
Organization-wide top down
Common use #3:
Team collaboration
Common use #4:
Organization-wide collaboration
NeedSimple video sharingAnyone in the organization can view, butonly a few can add videosOnlyteam members canview andadd videosAnyone in the organizationcanadd videos that anyone can view
ExamplesSmall scale sharing with a linkMessages from the CEO or other leaders
Human Resources information
Onboarding training for new employees
Any sort of team, departments, or divisions where everyone can contributeSingle organization-wide video portal destination
Organization-wide video portal destination for specific topics or content
What to doUpload to OneDrive, Teams, or SharePoint
Get a share link
Upload to public SharePoint Communication Site or public Yammer CommunityUpload to private Teams teamOption A: Rollup organization-wide video through a SharePoint communication site with highlighted content web parts scoped to videos across all sites

Option B: Single destination for uploaded videos through a public SharePoint communication site that is open to all to upload



See what's already possible with videos uploaded to SharePoint, Teams, Yammer, and OneDrive and what's coming next: https://aka.ms/StreamRoadmap

If you want to help inform the roadmap, please:

  • Add your ideas and vote for features on our Stream (on SharePoint) ideas forum: https://aka.ms/StreamIdeas/
  • Connect with us directly by enrolling in our customer connection program: https://aka.ms/StreamConnect

See also

Frequently asked questions

Stream roadmap

Migrate from Microsoft Stream (Classic) to Stream (on SharePoint)

(Video) 365 Deep Dive: Microsoft Stream on SharePoint

Connect with the Stream engineering team to give us feedback and learn more about Stream (on SharePoint)


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